Most brides are first time buyers when it comes to wedding invites. No worries, friends! I’ve worked in the paper industry since 2006 and have helped many couples put together their perfect invites with as little hassle as possible. I’m here to help you out by keeping the simple stuff simple.
How do I know how many invites I need?
Keep in mind when ordering that even if your party is for 100 people, most of those people are couples or families. Not every guest will need their own invitation.
As example, for a wedding of 100 people, you usually only need 75 invitations – always allow a few extra for your B-list*. And someone’s mom and/or grandma usually wants to keep one.
It’s important to buy extra invitations for your secondary (“B”) guest list. Your first round of invitations will have a few folks that can’t make it.
When you and your fiance get together to put together a guest list, you’ll find that you knew more people that you expected. Most of the time, a couple wants to invite everyone to their big day but at some point budget realities hit and you both have to prioritize. Grandma in Mexico gets an invitation before your hairdresser even though she may not be coming, right?
As your “Can’t make it!” RSVPs start coming in, you can send out the invitations to the folks on your B-list.
Any tips for keeping track of RSVPs?
Why yes! First of all, know that a ton of people are going to forget to send them in. Don’t take it personally, it’s a worldwide phenomenon.
Before anything, Grab your guest list & number each name/couple/family. Each party now has their own number for easy identification! Not to say your lovely guests are just a number but you’re probably keeping track of 100 seats and you’re only human.
Before you send out your Invites/RSVPs, write the corresponding number on the back of each RSVP card. For example, if Greg & Grace Jones are #45, write that (in pencil!) on the back of their RSVP card. This also helps you out in case of another phenomenon: you’d be amazed how often people forget to write their own names on the card if/when they mail them back.
Once you mail out all your invites, buy yourself a little recipe card box. When the RSVPs start rolling in, keep them all in the box! (including the envelope, if your guest wrote their return address on it, or just jot it down on the back of the RSVP card) This way you have everything all in one place – and you’ll know who you have to make a phone call to a week after the RSVPs were due.
Even once your seating chart is done, don’t throw out your RSVPs or the box! When you and your beloved open up gifts, use your RSVP cards to write/keep track of your gifts. When it comes time to write your Thank You notes, all the info you need is in the little box – including the addresses for your guests!
Hope that helps!
How do I let people know the wedding/reception is an Adults Only event?
This information should be put on your reception/party card if you have one. It can also be put on your main invitation and RSVP card as well. It’s better to be super clear up front so that your guests can make their babysitting plans.
If you’re offering babysitting during your party, that info should go on your party card as well.
Is it OK to have a dress code? Where does that go?
Dress codes make life easier for your guests! You can put it on the Reception/party card OR the invitation itself.
We have a wedding website – can I put it on the invitation or RSVP?
A website is a great way to share additional information with your guests. It’s typically left off the main invitation and put on the reception card. Alternately, many couples are having their guests RSVP solely online and are including a small RSVP card for guests to keep instead of mailing back.
If an invitation is the only thing you’re sending out, it’s best somewhere at the bottom.